Maintaining a strong relationship between the USSU and Campus groups is a priority, as this is a great way for direct engagement with students. There are many benefits of ratifying groups through the USSU and this guide outlines all of the advantages. A few of the many benefits that clubs can receive after ratification are:
- Room booking
- Table booking
If you would like to start a group, there are a couple steps you must follow.
- Create a constitution.
- Obtain a bank account in the legal name of the club or society. The ratification process requires proof of this account, although even a photo of a bank statement is sufficient.
- Have at least fifteen members, of which 75% must be undergraduate students. Collect their names, NSID’s, and Student numbers, so they can be verified.
- Create a tentative schedule of meetings and events, and include whether they will include alcohol or not.
- Include the articles of incorporation (applicable only if the society is a registered non-profit)
- Apply to the office of the VP Operations and Finance for ratification.
- If your application is in order, you will be prompted to pay the ratification fee.
Campus Groups Policy – Rules and regulations regarding the ratification and conduct of Campus Groups as well as restrictions on funding
Sample Constitution – Use this as a template for your first constitution
Group Member Template – Use this as a template for submitting your group members
Event Planning Handbook – Use for planning large and complicated events
Ensure that you have read the Campus Groups Guide for assistance in filling out these forms.